[tech] Tech/Wheel Meeting 2024-12-03 18:30 - Two week reminder

[tech-reminder at ucc.asn.au]

Tech/Wheel Meeting Agenda - Tuesday 2024-12-03T18:30
=====================================================
- VENUE: UCC Clubroom
  - and online at https://meetings.ucc.asn.au/b/tech

*Meeting opened HH:MM*

## Attendance
- Present
- Apologies
- Absent

## Next meeting
- Schedule next meeting
  - *day 2025-mm-ddTHH:MM
- ACTION: [???] shall be this meeting's secretary! This entails recording minutes for meeting n (beware mid-meeting glitches) and ensuring meeting n+1 reminders succeed:
  - Checklist follows:
    - Clone a new issue from [[https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/32]]
      - Preferably immediately; then reopen it and assign it to yourself
      - This issue is to keep track of any async secretarial duties detailed ahead
      - Type `/clone` into the "Write a comment" box as a "quick action"
      - Update the title to match today's date
  - [ ] ACTION: Save and commit the minutes of today's meeting, during the meeting; and at the end
  - [ ] ACTION: Set and (later) verify reminders of next meeting:
    - [ ] Promptly update `agenda.next` with the TIME/DATE/VENUE
    - [ ] Perform initial curation of `agenda.next`, and move any previous or longstanding action items out of it and into GitLab (see Action Items section below)
    - [ ] Update the crontab: `motsugo# crontab -e`
    - [ ] Check at T-7days that the notice really went out, fix for T-4days if needed
- [ ] Everyone, before next meeting: Curate `agenda.next`, and move any items you think should be tracked as GitLab issues into GitLab issues, as above

## Optional items - choose at the start of the meeting
- [ ] Ethical guidelines
- [ ] Monitoring
- [ ] Backups
- [ ] Password rotations
- [ ] New members
- [ ] Quick check of ChangeLog
- [ ] Lessons learnt

## Current Action Items
### Boilerplate/Review
- Review GitLab bug list: [[https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/]]
- Briefly discuss anything iff needed, but don't spend too long rehashing previous meetings ;)
- Then:
  - New actions/ACTION items: put them in the minutes once, but add to bug list to minimise repeat discussion
  - Ongoing actions: don't keep them in the agenda, summarise updates - iff needed
  - Completed actions: mention in the agenda that it's been completed, summarise - iff needed

### Action items to discuss
- ACTION: [GPO] [I2N] Pester UWAIT about firewalled IPs
- ACTION: [MTL] [TPG]: Get docker container ansible SOE finished, and then start UCC mastodon instance
- ACTION: [MTL] [MPT] [GPO] [NTU] [ROY]: Update ucc-mailman to mailman3
- ACTION: [MTL] [MPT] [GPO]: Seperate mussel's functions into seperate functions, separate VMs
- ACTION: [GPO] [NTU] to rotate uccpass passwords
- ACTION: [GPO] [CJN] [MPT] to fix OpenVPN and look at other VPN setups
- ACTION: [333] to fix the speed of uccroot `push.sh`
- ACTION: ALL to add changes or work you have done to https://wiki.ucc.asn.au/Changelog
- ACTION: [333] (to draft and send) [BIRD] (to proofread) to send an email to @wheel for reminding proper good'ol days documentation & communication
- ACTION: [333] to update welcome-to-wheel document.
- ACTION: Brainstorm improvements to wheel onboarding process.
 ACTION: Brainstorm wheel offboarding process, and checking if people still want/need their wheel access.

## Known Broken Stuff

## Matters arising previously

## Extra items (rename/refile as appropriate)

*Meeting closed HH:MM*

----

```
# https://uccmeeting.mahoosively.gay/WAbhKO2oSLiZ0vHWJG7KNA
cd /home/wheel/docs/meetings
wget -O ./$(date +%Y-%m-%d).txt https://hedgedoc.ucc.asn.au/t6u3DLnHTNyrnxR-AuYLGg/download
git add ./$(date +%Y-%m-%d).txt
git commit -m "Tech meeting minutes $(date +%Y-%m-%d)"
```

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