[committee] Problems with the megalan

[James Cox]

Are they aware that the Undercroft has hosted many similar such events
in the past, without incident (to my knowledge, anyway.) Heck, I think
WALAN only moved out because they got too big for it?

[RME]~Coxy

On Thu, May 24, 2012 at 1:06 PM,  <tpg at ucc.gu.uwa.edu.au> wrote:
>
> ----- Forwarded message from bookings-theatres at uwa.edu.au -----
>    Date: Thu, 24 May 2012 12:02:16 +0800
>    From: bookings - theatres <bookings-theatres at uwa.edu.au>
>  Subject: Winthrop Hall Undercroft
>      To: "tpg at ucc.gu.uwa.edu.au" <tpg at ucc.gu.uwa.edu.au>
>      Cc: bookings - theatres <bookings-theatres at uwa.edu.au>
>
> Hi John,
> Please see the email below that Hannah sent to you on Tuesday afternoon.
> Please clarify if your event will be going ahead or not.
> Thanks
>
> Kind Regards
>
> Annette Guy
> Administrative Assistant
> University Theatres
> M416, 35 Stirling Highway, CRAWLEY WA 6009
> * (08) 6488 2691  |  6 (08) 6488 1022  | >
> bookings-theatres at uwa.edu.au<blocked::mailto:bookings-theatres at uwa.edu.au>
> ? www.theatres.uwa.edu.au<blocked::http://www.theatres.uwa.edu.au/>
> ________________________________
> From: bookings - theatres
> Sent: Tuesday, 22 May 2012 4:25 PM
> To: John Hodge
> Cc: bookings - theatres
> Subject: RE: Winthrop Hall Undercroft
>
>
> Hi John,
>
>
>
> I have been over the Event Management Plan with the theatre manager, and we
> still have serious reservations regarding the LAN event taking place in the
> Undercroft.
>
>
>
> The main concern centres on supervision of the event and the venue. The
> Undercroft is part of Winthrop Hall, a very prestigious building, and is
> therefore one of the universities prime venues. It is a condition of hire
> that there is a member of our staff to supervise the venue at all times
> during hire. This would be especially essential due to your event running
> over night on the Friday and into the weekend when no one from our admin
> office will be around.
>
>
>
> That said we feel that your event would only be able to proceed in the
> Undercroft if we staffed the event from 6pm Friday to midday Saturday with a
> front of house manager. This would result in a large wage cost that would be
> passed on to you as the hirer.
>
>
>
> This said it is probably likely that the Undercroft is not going to be a
> viable option for your event.
>
>
>
> Are there not guild venues that would be better suited venues for your
> event?
>
>
>
> I am sorry we were not able to help you on this occasion.
>
>
>
> Kind Regards
>
>
>
> Hannah White
>
>
>
> Bookings Coordinator
>
>
>
> University Theatres
>
>
>
> M416, 35 Stirling Highway, CRAWLEY WA 6009
>
>
>
> * (08) 6488 7407  |  6 (08) 6488 1022  |
>
>
>
> * bookings-theatres at uwa.edu.au
>
>
>
> * www.theatres.uwa.edu.au
>
>
>
>
>
> -----Original Message-----
> From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]
> Sent: Tuesday, 22 May 2012 3:00 PM
> To: bookings - theatres
> Subject: RE: Winthrop Hall Undercroft
>
>
>
> Hannah,
>
>
>
> Sorry about that, it seems that later versions of Adobe are a little
>
> unforgiving of PDFs that break spec, and the reader I used to fill out the
>
> form seems to break the spec slightly.
>
>
>
> This one should work.
>
>
>
> John Hodge [TPG]
>
> UCC President 2012
>
>
>
> On Tue, 22 May 2012, bookings - theatres wrote:
>
>
>
>>
>
>> Hi John,
>
>
>>
>
>> I am unable to open the attached document.
>
>
>>
>
>> Please could you send this through in an alternative format.
>
>
>>
>
>> Kind Regards
>
>
>> Hannah White
>
>
>>
>
>> Bookings Coordinator
>
>
>> University Theatres
>
>
>> M416, 35 Stirling Highway, CRAWLEY WA 6009
>
>
>> * (08) 6488 7407  |  6 (08) 6488 1022  |
>
>
>> * bookings-theatres at uwa.edu.au
>
>
>> * www.theatres.uwa.edu.au
>
>
>>
>
>>
>
>>
>
>>
>
>>
>
>> -----Original Message-----
>
>
>> From: John Hodge [mailto:tpg at ucc.asn.au]
>
>
>> Sent: Tuesday, 22 May 2012 12:33 PM
>
>
>> To: bookings - theatres
>
>
>> Subject: Re: Winthrop Hall Undercroft
>
>
>>
>
>>
>
>>
>
>> I've attached a filled out "Low Risk EMP" from the uni website. I was
>
>
>>
>
>> originally going to try to base one off the camp EMP, but that was
>
>
>>
>
>> rather specialised to the event.
>
>
>>
>
>>
>
>>
>
>>  John Hodge [TPG]
>
>
>>
>
>>  UCC President 2012
>
>
>>
>
>>
>
>>
>
>> On 21/05/12 09:30, bookings - theatres wrote:
>
>
>>
>
>> > Hi John,
>
>
>>
>
>> >
>
>
>>
>
>> > Apologies for my delayed response. I have spoken with the theatre
>
>
>>
>
>> > manager and as previously suggested he would like to see a copy of the
>
>
>>
>
>> > /Event Management Plan/ that you are putting together for the LAN party,
>
>
>>
>
>> > before confirming your booking of the Undercroft.
>
>
>>
>
>> >
>
>
>>
>
>> > As discussed on the phone the main concerns are duty of care for those
>
>
>>
>
>> > participating, care of the venue and how you will enforce a zero alcohol
>
>
>>
>
>> > policy.
>
>
>>
>
>> >
>
>
>>
>
>> > Once we have received the plan, providing there are no further issues we
>
>
>>
>
>> > should be able to confirm your booking of the Undercroft.
>
>
>>
>
>> >
>
>
>>
>
>> > Please let me know if you have any questions.
>
>
>>
>
>> >
>
>
>>
>
>> > Kind Regards
>
>
>>
>
>> >
>
>
>>
>
>> > Hannah White
>
>
>>
>
>> >
>
>
>>
>
>> > Bookings Coordinator
>
>
>>
>
>> >
>
>
>>
>
>> > University Theatres
>
>
>>
>
>> >
>
>
>>
>
>> > M416, 35 Stirling Highway, CRAWLEY WA 6009
>
>
>>
>
>> >
>
>
>>
>
>> > * (08) 6488 7407 | 6 (08) 6488 1022 |
>
>
>>
>
>> >
>
>
>>
>
>> > * bookings-theatres at uwa.edu.au
>
>
>>
>
>> >
>
>
>>
>
>> > * www.theatres.uwa.edu.au
>
>
>>
>
>> >
>
>
>>
>
>> > -----Original Message-----
>
>
>>
>
>> > From: John Hodge [mailto:tpg at ucc.gu.uwa.edu.au]
>
>
>>
>
>> > Sent: Friday, 11 May 2012 3:39 PM
>
>
>>
>
>> > To: bookings - theatres
>
>
>>
>
>> > Subject: RE: Winthrop Hall Undercroft
>
>
>>
>
>> >
>
>
>>
>
>> > Hannah,
>
>
>>
>
>> >
>
>
>>
>
>> > Here's the signed and completed form
>
>
>>
>
>> >
>
>
>>
>
>> > John Hodge [TPG]
>
>
>>
>
>> >
>
>
>>
>
>> > UCC President 2012
>
>
>>
>
>> >
>
>
>>
>
>>
>
>>
>
>
> ----- End forwarded message -----
>
>